Dont Go by the Low Hanging Fruit in BIs Selection

IT managers have to be cautious while choosing the BI implementation vendor and bet on solutions that can fit the needs

The first pre-requisite for selecting an appropriate BI solution or a vendor is to map the enterprises need. The selection would need IT heads to invite each vendor for an onsite presentation to explain their capability and features. After mapping current needs and tool/solution, an RFP should be sent out for selected vendors. A clear RFP with intricate details would win half the battle. A precise RFP must have the following elements:

* Introduction and Overview of the organisation

* Clear objective of RFP

* Description of desired solutions

*Keys dates (Date of proposal presentation, Pre-Proposal conference for clarification etc.)

* Solution/Vendor Evaluation criteria*Proposal Delivery Instructions and key contacts* Proposal Package Checklist* Pre-requisites for submitting the proposals

Based on the response, vendors should be shortlisted to the semi-finalist level; they should be given a detailed agenda with proven cases to demonstrate tool/solution capability, spanning a few days in an onsite meeting. During the meetings, IT heads, key decision makers, business users, technical and functional architects should be involved. The agenda should be drafted clearly, allowing each key individual to interact with the vendor teams. In most cases, a good vendor is key to the success associated with a good vendor management policy.

Sunil S Ranka, BI Professional


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